The Budget Planning Process will begin in October 2019. The Following are key budget planning Initiatives.
Initiative 1; Budget Planning Meeting, Meet with Stewardship and Finance Commission to review 2019 Budget and set budget planning agenda. - 9/14.
- Overview of budget from September 1, 2018 - August 31, 2019
- Auxiliary & Boards Training materials and Schedule
Initiative 2; Budget Planning Preparation. The following actions are required.
- The Budget Facilitator shall print an income/expense statement for each auxiliary and shall, in conjunction with the Pastor, create a Master Budget Planning Excel File. (NLT 9/23)
- The Budget Coordinator shall develop appropriate training aids in preparation for training. (NLT 9/30)
- The Budget Coordinator shall schedule training first with the Budget Group Leaders, then with the officers of each Auxiliary/Boards.
Initiative 3; Budget Planning Training. The Training Coordinator shall schedule and train each Auxiliary/Board in planning for year 2020. Timeframe: 10/1-10/19
Initiative 4: Draft Budget. Budget Submissions shall be received no later than 11/17. The following actions will occur:
- Budget Coordinator will insure that all Auxiliary and Boards have submitted budget sheets.
- Budget Group Leaders shall track the planning progress of each assigned Auxiliary/Board on a weekly basis. It is the responsibility of each Group Leader to receive Budget Submissions from their assigned Auxiliary or Board's President. The submission must be signed by the Auxiliary or Board's President. The Budget Group Leader shall deliver each submission to the Budget Coordinator as they are received. Group Leaders are required to give a status report to the Budget Coordinator on a weekly basis. The Budget Coordinator shall update the Budget Facilitator who in turn shall update the Pastor.
- Budget Coordinator will deliver budget sheets to Budget Facilitator who shall update the master Excel File. The Master File shall be sent to the Pastor for review.
Initiative 5: Budget Review Cycle. The following actions will occur:
- Budget Coordinator will send all budget submissions to the Pastor and Program Committee chair by 12/1
- Pastor & Program Committee will meet to review submissions and add Special Program Budgets into the Budget Package. (NLT 12/14)
- Stewardship and Finance will review draft budget and revise as necessary. (NLT 12/31)
- Stewarship and Finance Secretary will forward events and dates to Public Relations for printing of Church Calendar of events.
- Stewardship and Finance will forward final budget numbers to the Budget Facilitator who will update the ACMS budget. (NLT 1/7/2020)
- Stewardship & Finance will pass on final budget NLT 1/14/2020.
- Stewardship & Finance will present budget to Official Board 1/20/2020.